Scaling Special Education Staffing for Large California School District
The Context
The District
7th largest school district in California
Number of schools
50+ schools
Students Served
53,000+ students and their families
1,900+ Placements supported over 9-year partnership
Sub-Pool Program Supporting over 500 placements each year
97% Fill Rate for substitute placements
Partnership Overview
ProCare Therapy has partnered with our client for 9+ years. Within the last 4 years, we have grown to become one of the districts preferred providers – taking on the hiring of their paraprofessional roles and developing a sub-pool program to support over 500 call-outs each year.
Roles We Place
- BCBAs
- Certified Occupational Therapy Assistants
- Licensed Vocational Nurses
- Occupational Therapists
- Paraprofessionals
- Psychologists
- RBTs
- RNs
- School Counselors
- Speech Language Pathologists
The Result
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Supported 1,900+ placements over life of partnership.
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Grown to support over 200 placements each year.
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Fill rate for subs is 97%.
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Support 28 our of the 53 schools in the district.
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Streamlined communication with HR and school sites to ensure we are aligned on assignments and coverage.
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Introduced advisory professional development trainings for all contracted employees – ensuring high quality professionals.
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Any issues were addressed promptly, and any candidate requiring replacement was successfully replaced within 24 hours.
Additional Case Studies
85 Professionals Placed Over 9 Years: ProCare’s Partnership with D.C. School District
Our trusted partnership with a Washington, D.C. school district has lead to streamlined staffing, ensured program continuity, and collaboration for years to come.
How a Top California School District Solved Its Paraprofessional Staffing Challenge
By partnering with ProCare Therapy, the district transformed its staffing model to create a more reliable, scalable, and efficient paraprofessional workforce—supporting students with special needs across 68 schools and more than 32,000 students, with over 3,500 paraprofessional placements since the start of the partnership.
400+ Annual School Professionals: Scalable Paraprofessional Talent Solution
ProCare Therapy helped one of California’s largest school districts streamline special education staffing—placing over 2,000 professionals, reducing hiring time, and improving service delivery.