1. Keep a record log of conversations and email It is too easy to forget a chat that you have with a teacher, parent, or even student. Keep an anecdotal record log where you can note the date, general topic, and outcome. Even if you are able to access emails later on, note in the logs all of the facts so it will make a search later on easier.
  1. Always have sheets for sessions signed. Many times, children that have sessions are there due to specific IEP requirements. This means that those sessions are legally required. Keep track of when you see a child and have the coordinating teacher initial this. If a time is missed, note this and find a make-up session and again be sure to have it signed off on. It’s easy for kids to forget that they see you during a busy day, and teachers may not recall due to so many students coming and going.
  1. Document changes in students you work with. This does not simply mean behavioral changes. While it is good to keep track of whether they are more tired or worried, there is more. Keep tabs on developmental changes. Note how they are working toward specific IEP goals. What needs to be addressed in the near future and later on. This will make it easier once it is time to write updates for families and during annual review time.
  1. Keep up on your license or certification requirements. Oftentimes, states will change professional development mandates with little notice. Join organizations locally or nationally that will keep you up to date on these requirements. When something comes up, it is easier to schedule time to fulfill them outside of school if you have more notice.

These are just a few ideas that will help any or all school therapists to be more organized throughout the school year. Talk with others in your school community and area to see what suggestions they have that may also be crucial for your specific job.